An online board meeting is an excellent way for your nonprofit to conduct productive meetings without the physical constraints of a meeting in person. Using an online board meeting tool can enable you to save time and money by eliminating travel expenses, and the need for manual processes such as the recording of attendance and the writing of minutes. It can also help you to expand your board’s membership to include those who can’t be in-person.

Starting an online board meeting is easy, however you’ll be required to provide every participant with the required link prior to the meeting. It is also helpful to send a test meeting link to members prior to your first one, to ensure the equipment they use is working properly.

A clear agenda is crucial for an effective virtual board meeting. Make sure to include an ‘any other business’ item in the event of any issues that cannot be addressed in the rest your meeting. This will help keep your agenda on track and improve productivity.

Make sure to plan all your discussion topics with a deadline and the desired outcome for each. This will give your board members a sense of structure and help you efficiently run the meeting.

In providing all attendees with copies of the agenda and other pertinent documents ahead of time will allow participants to be prepared to share their thoughts. In addition, you should utilize a video conferencing tool during your board meetings because this will increase participation and allow participants to see the body language of each other to better comprehend non-verbal communication.