Board portals offer the central repository for all information on the board Directors can access relevant and timely material from any location. This lets them efficiently prepare for meetings, manage tasks and collaborate on projects with their colleagues. Board members are also empowered to sign documents using digital signatures, which eliminates the need for expensive printing and distribution.
The implementation of a board portal can help organisations save money and resources while increasing their efficiency and effectiveness. It is important to consider the specific needs of your organization when selecting a solution for managing your board. Choose a vendor with solutions and prices that meet the requirements of your board.
In the past, Boards used to receive a board meeting pack made of paper via courier, which can take days to be delivered and opened. Through a portal for boards, the process is cut down to a few hours, and meeting agendas, reports and presentations and other materials can be sent out immediately to attendees. The portal for board members can be used to host video-telephony conferences giving a seamless experience for the directors.
It is vital that the portal used by the board is secure, and has features such as encryption of data, password complexity controls and monitoring of user activity to minimize risk of an unauthorized access. It should also be able to demonstrate compliance with industry standards, including ISO 27001, SOC 2 certifications, and facilities that provide physical and procedural security.
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