gl account examples

It is ordered sequentially and starts with balance sheet accounts and is then followed by the income statement accounts. This allows you to find an account’s name, its unique number, and typically a brief description. Unlike the general ledger, however, it does not list any balances or transactions.

What are the 5 types of general ledger accounts?

It's typically divided into five main categories: assets, liabilities, equity, revenue, and expenses.

You are required to pass Journal Entry, prepare General Ledger (Running Balance) and Trial Balance. Harold Averkamp (CPA, MBA) has worked as a university accounting instructor, accountant, and consultant for more than 25 years. About the Author – Dr Geoffrey Mbuva(PhD-Finance) is a lecturer of Finance and Accountancy at Kenyatta University, Kenya.

Bank Reconciliations

You can prepare financial statements once you have verified the accuracy of your ledger accounts. This feature automatically matches the transactions recorded in your books of accounts with the bank statement balances. The first type of accounts you will find listed on the chart of accounts are balance sheet accounts. These are typically recorded in the general ledger as they are incurred. Your general ledger might break these down into accounts for rent, merchant fees, software subscriptions, telephone and internet, cleaning, and so on. Your credits and debits in your business ledger must always be in balance.

Thus, various adjusting entries include entries for accrued expenses, accrued revenues, prepaid expenses, deferred revenues, and depreciation. Suppose you discover after reconciliation that certain amounts were not correctly recorded in your Ledger. It could be an entry with an incorrect amount or an entry you completely omitted to record in your General Ledger Accounts. Hence, such an investigation helps you to avoid looking for errors later. Furthermore, such a comparison becomes a lot easier with an online accounting software like QuickBooks. This is because you or accounting professionals are no longer required to go through the pain of recording the transactions first in the Journal and then transfer them to Ledger.

How Can You Use Information From a Company’s GL Accounts to Make Informed Business Decisions?

Short-term liabilities, which have to be paid back within 1 year, while the long-term liabilities have to be paid back are due after one year. On the other hand, inventory, cash and account receivable are the examples of current assets. In a general ledger, the opening balance of assets is recorded on the debit side. As the value of an asset increases, the debit side increases, conversely as the asset value decreases, the credit side increases. General Ledger (G/L) accounts are used to provide a picture of external accounting and accounts and to record all the business transactions in a SAP system. This software system is fully integrated with all the other operational areas of a company and ensures that the accounting data is always complete and accurate.

Hence, it does not contain some kind of accounts, only a few accounts that are private. Some accounts can be shifted to the private ledger to restrict access so that only the business owners can access it. The changes will be reflected in all transactions which occurred before and after editing the account. For some interim accounts, LN automatically
generates the transaction reference when the transaction is created.

What is the General Ledger?

Accounting ledgers can be displayed in many different ways, but the concept is still the same. Ledgers summarize the balances of the accounts in the chart of accounts. To maintain the accounting equation’s net-zero difference, one asset account must increase while another decreases by the same amount. The new balance for the cash account, after the net change from the transaction, will then be reflected in the balance category.

  • In a general ledger, the asset account records all the assets which are owned by a proprietorship.
  • In SAP R/3, go to Accounting → Finance Accounting → General Ledger → Master Records → G/L accounts → Individual Processing → Centrally.
  • The transactions are then closed out or summarized in the general ledger, and the accountant generates a trial balance, which serves as a report of each ledger account’s balance.
    Other contractual arrangements that are made during the construction of an infrastructure project.

The set of 3-financial statements is the backbone of accounting, as discussed in our Accounting Fundamentals Course. A general ledger account is the backbone of the recordkeeping of business, forming the basis of a firm’s financial statements. It is used to sort, summarize, and store information about all of the transactions conducted during business operations.


Goods-receipt/invoice-receipt accounts can have either a credit or debit balance. Broadly, the general ledger contains accounts that correspond to the income statement and balance sheet for which they are destined. Income statements are considered temporary accounts and are closed at the end of the accounting year. Their net balances, positive or negative, are added to the equity portion of the balance sheet.